Privacy Policy (05/01/2026)

1. Introduction and Data Controller

This Privacy Policy describes how Stockist - Vertunex OU ("we," "us," or "our") collects, uses, and protects the personal data of our website visitors, registered buyers, and suppliers.

We are committed to protecting your privacy in accordance with the EU General Data Protection Regulation (GDPR) 2016/679 and relevant Italian national laws.

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Data Controller Details:

• Company Name: Stockist - Vertunex OU

• Registered Address: Via Pietro Mascagni, 20030 Senago, Milan, Italy

• Contact Email: info@stockist.it

2. Who This Policy Applies To

Because we operate exclusively in the B2B (Business-to-Business) market, our services are intended for professional traders, wholesalers, and retailers. However, we collect personal data (such as names and direct email addresses of company representatives) in the following capacities:

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1. Buyers: Individuals registering to view stocklots and purchase goods.

2. Sellers: Individuals or companies offering stocklots to us.

3. Visitors: General users browsing the public areas of the website.

3. What Data We Collect

We collect data necessary to facilitate trade, verify business credentials, and manage logistics.

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A. For Buyers (Registration & Purchase)

To access price lists and stock details, users must register. We collect:

• Identity Data: First name, Last name.

• Contact Data: Business email address, phone number.

• Company Data: Company name, VAT number (Partita IVA), VIES validity, and business address.

• Profile Data: Product preferences and purchase history.

• Financial Data: Billing address and bank transfer details (processed for invoicing, not stored as card tokens on-site).

B. For Sellers (Selling Stock to Us)

If you offer stock to Stockist, we collect:

• Contact Data: Name of representative, email, phone number.

• Logistics Data: Physical address of the stock (for pickup arrangement).

• Verification Data: "Release letters" or sanitized invoices to verify stock authenticity and origin.

C. Automatically Collected Data

• Technical Data: IP address, browser type, operating system (via Cookies).

• Usage Data: How you interact with our website (e.g., which stocklots you view).

4. Purpose and Legal Basis for Processing

Under the GDPR, we must have a legal basis for processing your data. We rely on the following:

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Account Approval (The "Hidden Price" Mechanism)

• Purpose: Verifying your status as a relevant professional, granting access to prices and packing lists.

• Legal basis: To ensure our B2B platform is used only by qualified business entities. (Legitimate Interest)

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Order Fulfillment & Logistics

• Purpose: Processing orders, issuing Pro-Forma invoices, and arranging shipping via sea, air, or land.

• Legal basis: We cannot fulfill your purchase order without this data. (Contractual Necessity)

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Logistics Coordination (Sellers)

• Purpose: Arranging the pickup of goods from your warehouse.

• Legal basis: Essential to execute the purchase agreement with the seller. (Contractual Necessity)

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Compliance & Taxes

• Purpose: Validating VIES VAT numbers, issuing export documents (MRN), and keeping accounting records.

• Legal basis: Compliance with Italian tax laws and EU customs regulations. (Legal Obligation)

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Marketing & Newsletter

• Purpose: Sending updates on new stocklots (e.g., weekly arrivals).

• Legal basis: You opt-in to receive these emails. Existing clients may receive offers based on Legitimate Interest (Soft Spam). (Consent)

5. Sharing Your Data (Third Parties)

We do not sell your data. However, to execute trade, we must share specific data with trusted operational partners:

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A. Logistics Partners (Crucial for Buyers)

If you choose our "Managed Shipping" service, your shipping details (Name, Delivery Address, Phone Number) are shared with our exclusive logistics partner:

• IFA S.r.l. (International Forwarding Agent): Located in Italy. They manage shipments via sea, air, and land to the EU, USA, Middle East, and beyond.

• Note: If you arrange your own transport (Ex Works), we may share pickup details with your nominated carrier.

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B. Legal and Financial Authorities

• Customs Authorities: For exports outside the EU (e.g., USA, Middle East), data is shared to generate export declarations (MRN).

• Tax Authorities: Italian Revenue Agency (Agenzia delle Entrate) for invoicing and VAT compliance.

6. International Data Transfers

Stockist is based in Italy (EU). However, due to the global nature of our trade:

• Exports: If you are located outside the European Economic Area (EEA)—for example, in the USA or the Middle East—we transfer your data (shipping documents, invoices) to that destination to fulfill the contract.

• Safeguards: Any transfer of data to service providers outside the EEA is protected by Standard Contractual Clauses (SCCs) or adequacy decisions where applicable.

7. Data Retention

We retain your personal data only as long as necessary:

• Inactive Accounts: As per our Terms & Conditions, accounts that are inactive (no login/orders) for 12 months may be suspended or deleted to maintain database hygiene.

• Transaction Records: Invoices and customs documents are kept for 10 years as required by Italian civil and tax law.

• Newsletter: Until you click "Unsubscribe."

8. Security

We implement appropriate technical and organizational measures to protect your data, including HTTPS encryption for the website and restricted access to our internal databases. However, please remember that credentials (username/password) are your responsibility; do not share them with third parties.

9. Your Rights (GDPR)

Users in the EU have the following rights:

1. Access: Request a copy of the data we hold about you.

2. Rectification: Correct inaccurate data (e.g., change of company address).

3. Erasure ("Right to be Forgotten"): Request deletion of your data (unless we are legally required to keep it, e.g., for tax purposes).

4. Objection: Object to the processing of your data for marketing purposes.

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To exercise these rights, please contact us at info@stockist.it

10. Cookies

We use cookies to improve site functionality and analyze traffic.

• Essential Cookies: Required for the login system and "Hidden Price" functionality to work.

• Analytics Cookies: Used to understand which stocklots are most popular.

• You can manage cookie preferences through your browser settings.